Planning and managing events often require frequent travel, and seasoned professionals know how to navigate the challenges that come with it. Conference Manager Software company president Marischal De Armond shares his best travel tips to ensure a smooth and efficient journey.
Minimize Time Spent at the Airport
One of the simplest yet most effective tips is to avoid unnecessary downtime at the airport. “My best travel tip is to spend as little time at the airport as possible,” laughs De Armond. Streamlining check-in, using mobile boarding passes, and knowing security procedures can help reduce time wasted before your flight.
Be Prepared for Unreliable Internet Access
“If you’re planning to do work while you’re travelling, don’t count on having access to the internet. Be prepared by having any files you need access to on your local drive.” Unreliable Wi-Fi in airports and onboard flights means having essential documents downloaded and accessible can save a lot of stress and frustration.
Pack Smart and Travel Light
Overpacking can slow you down, so efficiency is key. “Don’t overpack. Think through how you can be efficient in your packing of clothes and personal items and where possible, do carry on.” Avoid checked baggage delays, lost luggage, and keep essentials within reach by traveling with a carry-on whenever possible.
Utilize Airline Lounges for Long Layovers
International travel can be exhausting, and layovers can make it even more challenging. De Armond advises making use of airline lounges. “For international flights, if you have the ability to make use of the airline lounges, and particularly those with showers that you can use during layovers, this will help you be refreshed on arrival.” A quick shower and a quiet space can make a world of difference in long-haul travel.
Stay Hydrated and Avoid Alcohol Onboard
Dehydration is a common issue when flying, and alcohol can make it worse. “Don’t drink alcohol while onboard, and keep your fluid levels high.” Sticking to water or hydrating beverages helps prevent jet lag and keeps you feeling your best upon arrival.
Bring Your Own Entertainment
In-flight entertainment isn’t always reliable, and you don’t want to be left without options. “Download your own entertainment in case the airlines don’t have onboard entertainment (or if they don’t work).” Having movies, podcasts, or books downloaded beforehand ensures you stay occupied during the flight.
Final Takeaway
Traveling for events can be demanding, but with the right approach, it can also be efficient and even enjoyable. By following these expert tips, you can minimize stress and maximize productivity while on the road. Safe travels!
